ClickCOSMO Setlist Builder Suite

Build the music, not just the event.

ClickCOSMO Setlist Builder is a WordPress plugin designed specifically for live music communities, jam nights, showcases, rotating house bands, open-stage events, and other performances where the real challenge is managing songs, performers, instruments, and the final running order.

Unlike traditional event-management plugins that focus primarily on calendars, tickets, RSVPs, and venues, Setlist Builder focuses on what happens on stage. Performers can submit songs or request instrument slots, organizers can review and select material, assign musicians, build complete band lineups, arrange the running order, communicate with performers, and manage the show from planning through performance.

The plugin includes dedicated workflows for song submissions, band submissions, instrument assignments, lineup creation, performer management, check-in, live song tracking, projector displays, statistics, exports, and recurring event operations. The system stores its operational data in dedicated WordPress database tables and supports multi-organizer or chapter-based setups for larger communities.

Key Features

The plugin’s codebase includes separate systems for songs, instruments, lineups, performer management, statistics, check-in, projector control, frontend forms, exports, and administrative tools.

Built For

Jam nights · Music showcases · Open stages · Rotating house bands · Music communities · Recurring live-performance events · Rehearsal showcases · Collaborative concerts

ClickCOSMO Setlist Builder turns performer submissions into a complete, playable show.

ClickCOSMO Setlist Builder

Live Music Lineup & Setlist Management for WordPress

From song submissions to the final note of the night.

ClickCOSMO Setlist Builder is a specialized WordPress platform for organizing live performances where musicians, singers, songs, instruments, and band combinations change from event to event.

It is not a traditional event calendar or ticketing plugin.

Instead, Setlist Builder handles the operational side of building the actual performance.

For organizations running jam nights, showcases, rotating bands, open-stage events, music communities, recurring performance nights, and collaborative concerts, planning the event date is usually the easy part.

The difficult part is answering questions like:

Setlist Builder was created to manage that entire workflow inside WordPress.

The core plugin itself describes its purpose as handling jam setlists, scheduling, song submissions, backend voting, and instrument assignments for jam nights and showcases.

From Performer Submission to Show Night

Setlist Builder connects the major stages of a live-music workflow instead of forcing organizers to manage separate spreadsheets, forms, email threads, and lineup documents.

1. Collect Performer & Song Submissions

Performers can submit songs through frontend forms built specifically for the Setlist Builder workflow.

Submissions can include information such as:

The plugin maintains dedicated song and instrument-request records, keeping performer submissions tied directly to the correct event and song.

2. Support Different Types of Performance Nights

Not every live-music event works the same way.

Setlist Builder supports multiple submission and lineup workflows so organizers can adapt the system to the format of the night rather than redesigning their process every time.

The codebase includes dedicated standard song/instrument workflows as well as separate Band Mode forms, validation, population, email, AJAX, and submission systems.

That makes the platform suitable for situations such as:

3. Review and Select Songs

Organizers can review performer submissions and build the musical content of the show.

Rather than treating every submission as simply an event registration, songs become manageable performance records.

Organizers can:

The underlying system tracks song selection, song order, performers, voting information, timing, instrument selection, and additional singers directly against each song record.

4. Build the Band Around Every Song

This is one of the areas where Setlist Builder differs most clearly from general event software.

Each song can become its own miniature band lineup.

Instead of simply knowing that someone is attending the event, organizers can determine what that person is actually doing on stage.

Musicians can request instrument positions and administrators can assign performers to those positions.

The plugin includes dedicated systems for:

These are separate operational areas within the plugin, not just generic registration fields.

See Exactly What the Band Needs

For every song, organizers can identify which musical positions are already filled and which still need performers.

That makes it possible to quickly answer questions like:

Who is playing bass on Song 7?

Do we still need a drummer for this song?

Who submitted guitar for this track?

Which performers are already scheduled elsewhere?

Which songs still contain open positions?

The result is a lineup designed around the actual requirements of the music.

Build the Final Running Order

Once the songs and musicians are selected, Setlist Builder becomes the operational center for building the final show.

Organizers can create the performance order and work with information such as:

Setlists themselves store event date, venue, start time, slot duration, status, submission mode and other operational settings.

Performer Directory

Repeated events create something extremely valuable: a growing community of musicians.

Setlist Builder includes a performer-management system that helps organizers understand who has participated and what they have done.

The administrative directory contains dedicated views for:

These tools are implemented as dedicated performer-directory components within the plugin.

Instead of starting from zero each month, organizers gradually build a useful operational history of their performer community.

Performer Ratings & Internal Notes

Organizers can maintain private ratings and notes about performers.

This can help teams remember important internal information when planning future lineups.

The plugin stores performer ratings and organizer notes in its own dedicated performer-rating system.

This is especially useful for recurring events with large performer communities.

Check-In on Show Night

Setlist Builder continues to be useful after planning is finished.

Its check-in system lets organizers track which performers have arrived and connects attendance to the current setlist.

The plugin includes both administrative and public check-in workflows, including QR-based check-in functionality.

That gives organizers a clearer picture of whether the planned lineup is actually ready to perform.

Track What Has Been Played

During the show, organizers can track performance state instead of relying entirely on paper notes.

Setlist Builder includes played-status functionality associated with the live setlist and check-in system.

For fast-moving jam nights and showcases, this helps the administrative system stay synchronized with what is happening on stage.

Projector & Live Display Tools

Setlist Builder includes dedicated projector functionality for presenting live show information.

The system includes:

The plugin has dedicated projector administration and frontend components, rather than treating display functionality as a generic page template.

Song records can also store projector media, overlays, opacity, timing, looping and transition information.

Performer & Lineup Communication

Building the lineup is only half the job.

The people in it need to know what they are doing.

Setlist Builder includes dedicated lineup email functionality and email logging so organizers can communicate with performers while maintaining a record of outbound communications.

The plugin stores recipient, subject, body, status, provider message information, send time, and deduplication information in a dedicated email log.

It also includes tools for lineup emails and open-slot communication.

Find Open Instrument Slots

A common problem with collaborative live events is discovering at the last minute that a song still needs a bass player, drummer, guitarist or keyboard player.

Setlist Builder includes tools specifically for identifying and communicating open instrument positions.

Rather than manually comparing several spreadsheets, organizers can see where the lineup is incomplete and act on those openings.

Export the Show

Sometimes the final lineup needs to leave WordPress.

Setlist Builder includes multiple output formats for production teams, musicians, stage managers, venues, and other collaborators.

Frontend export systems include:

These are implemented as dedicated export modules in the plugin.

Statistics & Reporting

Setlist Builder also provides administrative statistics around performer and submission activity.

The plugin contains dedicated reporting systems for:

Its codebase includes separate song-entry and instrument-entry reporting screens and supporting statistics helpers.

Multi-Organizer & Chapter Support

For organizations that operate more than one chapter, location, team, or organizer group, Setlist Builder includes chapter-aware architecture.

Setlists can be associated with chapters, and the plugin maintains a dedicated chapters table rather than assuming every installation represents a single event organization.

This provides a foundation for using the same platform across multiple organizers or locations.

Designed for Recurring Events

Setlist Builder becomes especially valuable when the same organization runs performances repeatedly.

Each event creates useful operational history:

Instead of rebuilding a spreadsheet every month, organizers work from a growing system.

Dedicated Data Architecture

Setlist Builder does not attempt to squeeze complex lineup information into ordinary WordPress posts alone.

It uses dedicated WordPress database tables for operational data including:

That structure allows songs, musicians, instruments and events to remain properly related as the system grows.

How Setlist Builder Is Different

Traditional Event Plugins

Most event-management plugins are designed around:

Those tools can be excellent for answering:

“Who is coming to the event?”

But live-music organizers often need to answer a much more complicated question:

“Who is performing what, with whom, on which instrument, and when?”

ClickCOSMO Setlist Builder

Setlist Builder focuses on the musical structure of the night:

Event → Song → Performer → Instrument → Band → Running Order → Show

That difference is fundamental.

A general event plugin manages attendance.

Setlist Builder manages the performance.

Ideal For

ClickCOSMO Setlist Builder is particularly suited for:

One System From Signup to Stage

Instead of combining:

Google Forms + spreadsheets + email threads + performer lists + handwritten setlists + check-in sheets + stage notes

Setlist Builder brings the central live-music workflow into WordPress:

Submit → Review → Select → Assign → Build → Communicate → Check In → Perform → Archive

That is the core idea behind the product.

ClickCOSMO Setlist Builder

The WordPress plugin built around the music happening on stage.

Collect submissions. Build the bands. Fill the open slots. Create the setlist. Run the night.